Privacy

In compliance with the provisions of Statutory Law 1581 of 2012 and its Regulatory Decree 1377 of 2013, the company NEXSYS DE COLOMBIA S.A.S. informs the Policy applicable to the entity for the treatment of personal data protection.

1. IDENTIFICATION

COMPANY NAME: NEXSYS DE COLOMBIA S.A.S
NIT: 800.035.776-1
ADDRESS: Autopista Medellín Km 2 Parque Empresarial Tecnológico.
EMAIL: habeas.data@nexsysla.com
AREAS RESPONSIBLE: Systems, Human Management, Finance, Comprehensive Management. TELEPHONE: 8766700
ECONOMIC ACTIVITY: Marketing of Software and Hardware Products

2. DEFINITIONS

AUTHORIZATION: prior, express and informed consent of the owner to carry out the processing of personal data.

PRIVACY NOTICE: verbal or written communication generated by the person in charge addressed to the owner for the processing of their personal data, through which they are informed about the existence of the information processing policies that will be applicable to you, the way to access them and the purposes of the treatment that is intended to be given to personal data.

DATABASE: organized set of personal data that is processed.

ASSIGNEE: person who has succeeded another due to the death of the latter (heir).

PERSONAL DATA: Any information linked to or that may be associated with one or more specific or determinable natural persons.

PUBLIC DATA: is the data that is not semi-private, private or sensitive. Public data is considered, among others, data related to the marital status of people, their profession or trade and their status as merchants or public servants. Due to its nature, public data may be contained, among others, in public records, public documents, official gazettes and bulletins, and duly enforced court rulings that are not subject to confidentiality.

SENSITIVE DATA: Sensitive data is understood to be those that affect the privacy of the owner or whose improper use may generate discrimination, such as those that reveal racial or ethnic origin, political orientation, religious or philosophical convictions, membership in trade unions, organizations

ESSENTIAL DATA: These are understood as those personal data of the owners that are essential to carry out the economic activity of the company. The data of an essential nature must be provided by the owners thereof or those entitled to exercise these rights.

PROCESSOR: natural or legal person, public or private that by itself or in association with others, executes the Processing of personal data on behalf of the person responsible for the Treatment.

DATA PROTECTION LAW: is Law 1581 of 2012 and its regulatory Decrees or the regulations that modify, complement or replace them.

HABEAS DATA: any person’s right to know, update and rectify the information that has been collected about them in the data bank and in the files of public and private entities.

DATA CONTROLLER: natural or legal person, public or private that by itself or in association with others, decides on the database and/or data processing

HOLDER: natural person whose personal data is subject to Treatment.

TREATMENT: any operation or set of operations on personal data, such as collection, storage, use, circulation or deletion.

TRANSFER: data transfer takes place when the person in charge and/or in charge of the processing of personal data, located in Colombia, sends the information or personal data to a recipient , which in turn is responsible for the treatment and is located inside or outside the country.

TRANSMISSION: treatment of personal data that implies the communication of the same inside or outside the territory of the Republic of Colombia when its purpose is to carry out a treatment by the person in charge on behalf of the person in charge

3. PURPOSES AND TREATMENT TO WHICH THE PERSONAL DATA WILL BE SUBJECTED

In accordance with Law 1581 of 2012 and Decree 1377 of 2013, the personal data that NEXSYS DE COLOMBIA S.A.S collects, stores, uses, circulates and deletes, will be used for any of the following purposes:

3.1. In relation to the Commercial Activity of NEXSYS DE COLOMBIA

The necessary data for the development of the corporate purpose described in the certificate of existence and legal representation of the Company which revolves around the commercialization of Software and Hardware.

3.2. In relation to the operation of NEXSYS DE COLOMBIA

The data that is necessary for the administrative operation of the Company and all branches and distribution points nationwide.

3.2.1. Human Resources

The processing of the data will be carried out for the connection, performance of functions or provision of services, withdrawal or termination, depending on the type of legal relationship established with NEXSYS DE COLOMBIA S.A.S (includes, among others, officials, ex-employees, judicants, interns, and candidates for office).

3.2.2. Suppliers and Contractors of NEXSYS DE COLOMBIA S.A.S.

The Data Processing will be carried out for purposes related to the development of the contractual management process of products or services that NEXSYS DE COLOMBIA S.A.S requires for its operation according to current regulations.

3.2.3. Security at NEXSYS DE COLOMBIA facilities

The Treatment will be carried out for the surveillance and security of people, property and facilities of NEXSYS DE COLOMBIA S.A.S and in general any activity that involves surveillance, care, the general well-being of the Company and all its collaborators.

4. RIGHTS OF THE HOLDERS

4.1. Know, update and rectify your personal data in front of NEXSYS DE COLOMBIA S.A.S as Responsible and Processor. This right may be exercised, among others, in the case of partial, inaccurate, incomplete, fractioned, misleading data, or those whose Treatment is expressly prohibited or has not been authorized. NEXSYS DE COLOMBIA S.A.S DATABASE AND PERSONAL DATA PROCESSING POLICY.

4.2. Request proof of the authorization granted to NEXSYS DE COLOMBIA S.A. as Responsible and Processor, except when expressly excepted as a requirement for Treatment, in accordance with the provisions of article 10 of Law 1581 of 2012.

4.3. Be informed by NEXSYS DE COLOMBIA S.A.S as the person in charge of the Treatment and in charge of the Treatment, upon request, regarding the use that has been given to the personal data of the Owner.

4.4. Submit complaints to the Superintendency of Industry and Commerce for violations of the provisions of Law 1581 of 2012 and other regulations that modify, add or complement it.

4.5. Revoke the authorization and/or request the deletion of personal data when the Treatment does not respect the constitutional and legal principles, rights and guarantees. The revocation and/or deletion will proceed when the Superintendence of Industry and Commerce has determined that in the Treatment the Responsible or Processor has incurred in conduct contrary to Law 1581 of 2012 and the Constitution.

4.6. Free access to your personal data that have been processed.

5. SENSITIVE DATA

The Owner has the right to choose not to provide any sensitive information requested by NEXSYS DE COLOMBIA S.A.S, related, among others, to data on their racial or ethnic origin, belonging to unions, social or human rights organizations, political convictions, religion, sexual life, biometric or health data.

6. DATA OF MINORS

The provision of personal data of minors is optional and must be done with the authorization of the parents or legal representatives of the minor.

7. AUTHORIZATION OF THE OWNER

Without prejudice to the exceptions provided by law, the Treatment requires the prior, express and informed authorization of the Holder, which must be obtained by any means that can be subject to consultation and subsequent verification

8. CASES IN WHICH AUTHORIZATION IS NOT REQUIRED

The Owner’s authorization will not be necessary in the case of:

8.1. Information required by NEXSYS DE COLOMBIA S.A.S in the exercise of its legal functions or by court order.

8.2. Data of a public nature.

8.3. Cases of medical or health emergencies.

8.4. Treatment of information authorized by law for historical, statistical or scientific purposes.

8.5. Data related to the Civil Registry of People.

9. ATTENTION OF REQUESTS, QUERIES AND CLAIMS

To make requests, queries or claims in order to exercise the rights to know, update, rectify, delete the data or revoke the authorization granted, the Holder or his successors in title can use any of the following channels of communication

At the headquarters of NEXSYS DE COLOMBIA S.A.S: Aut. Medellín KM 2 Parque Empresarial Tecnológico From Monday to Friday during business hours (8:00 AM to 5:00 :00 PM) Switchboard: (+571) 8766700
Email: habeas.data@nexsysla.com
Web page: https://www.nexsysla.com/COL Link: Data Protection – Habeas Data Person or area responsible for handling requests, queries and claims: Petitions, queries or claims received through the different channels will be directed to the respective area of NEXSYS DE COLOMBIA S.A.S. in charge of the Treatment.

10. PROCEDURE TO EXERCISE THE RIGHTS OF HOLDERS

NEXSYS DE COLOMBIA S.A.S guarantees the protection of the rights of the owner of personal data and at any time you can submit queries, complaints, claims or requests in general with your information, according to article 8 of Law 1581 of 2012.

10.1. Consultations The Holders or their successors in title may consult the personal information of the Holder that rests in any database, be it from the public or private sector. The person in charge of the Treatment or in charge of the Treatment must provide them with all the information contained in the individual record or that is linked to the identification of the Holder. They will be acquitted within a maximum term of ten (10) business days from the date of receipt.

When it is not possible to respond to the query within said term, the interested party will be informed before the expiration of ten (10) days, stating the reasons for the delay and indicating the date on which their request will be addressed. request, which in no case may exceed five (5) business days following the expiration of the first term.

10.2. Complaints and/or Claims

The Holders or their successors in title who consider that the information contained in a database of this Company should be corrected, updated or deleted, or who notice the alleged breach of any of the duties contained in Law 1581 of 2012, may file a claim with NEXSYS DE COLOMBIA S.A.S., through any of the communication channels described above; and it must contain the following information:

10.2.1. Name and identification of the Holder

10.2.2. A precise and complete description of the facts giving rise to the claim

10.2.3. The physical or electronic address to send the response and inform about the status of the process.

10.2.4. Documents and other evidence that is intended to be asserted. In the event that NEXSYS DE COLOMBIA S.A.S is not competent to resolve the claim filed before it, it will notify the appropriate person within a maximum term of two (2) business days and inform the interested party of the situation.

If the claim is incomplete, NEXSYS DE COLOMBIA S.A.S will require the interested party within five (5) business days following receipt to rectify the faults. After two (2) months from the date of the request, without the petitioner submitting the requested information, it will be understood that he has withdrawn from the request.

Once the complete claim has been received, THE MANAGER will include it in the records it keeps, indicating the reason for it, the date it was received and, in general, all the necessary data to give the corresponding procedure and respond within the established terms.

The maximum term to address the claim will be fifteen (15) business days from the day following the date of receipt, and if it is not possible to respond within said term, NEXSYS DE COLOMBIA S.A.S. It will inform the interested party of the reasons for the delay and the date on which it will be attended, without exceeding, in any case, eight (8) business days following the expiration of the first term.

In addition to what is established in this Policy, the procedures to follow for the attention of queries and claims will be those established in the applicable regulations, and especially those referred to in articles 14 and 15 of Law 1581 of 2012.

Any type of request, request or claim made by a holder must be answered through the same channel in which it was received, ensuring that the responses are stored in a medium that ensures their subsequent consultation and reproduction.

11. EFFECTIVE DATE OF THE INFORMATION PROCESSING POLICY AND VALID PERIOD OF THE NEXSYS DE COLOMBIA DATABASES

This policy is in force as of its issuance and the databases subject to Treatment will remain in force as long as it is necessary for the purposes established in point 2 of the same.

12. PUBLICITY AND VALIDITY

This policy will be published on the Company’s website https://www.nexsysla.com/COL and will be available in the Intranet and enters into force with the respective signature.

Any substantial change in the policy for the treatment of databases and information will be communicated in a timely manner to the owners of the personal data in an efficient manner, before implementing the new policies.

13. DATA PROTECTION POLICY ACCEPTANCE

I expressly and irrevocably authorize Nexsys de Colombia, whom I represent or whom I assigns its rights, or to whom it hires for the exercise of the same, its obligations or its contractual position to any title, in relation to the products or services of which we are the owners as representatives of the latter, so that they can consult, request, supply, report, process, obtain, collect, compile, confirm, exchange, modify, use, analyze, study, keep, receive and send my (our) personal data.

In the terms of Law 1581 of 2012, I (we) expressly state that I (we) have been informed of the treatment to which my (our) data will be subjected and its purpose, therefore, we accept that these be collected, stored, used, circulated, transmitted or transferred to third parties for the following main purposes: sending marketing campaigns, mailing and other services offered by the company, events, scheduled activities, news, promotional material and others related to the nature of Nexsys de Colombia. Compliance with legal duties and the exercise of the rights or contractual obligations of Nexsys de Colombia, the communication and sending of information about other products and services; commercial, promotional and marketing activities.

14. PROCESSING OF PERSONAL DATA THROUGH COOKIES

Cookies are used in order to know the interests, behavior and demographics of those who visit or are users of our Website and thus better understand their needs and interests and give them a better service. service or provide you with related information.

They are files that collect information through a web page about a user’s browsing habits or your team and could eventually form a database according to the legal definition of Law 1581 of 2012 by collecting personal data according to the following characteristics:

(i) They refer to exclusive and specific aspects of a natural person,

ii) They allow the person to be identified, to a greater or lesser extent, thanks to the vision of set that is achieved with the same and with other data,

iii) Its property resides exclusively in the owner of the same, a situation that is not altered by obtaining it by a third party in a legal or illegal manner,

iv) Your treatment is subject to special rules (principles) in relation to its collection, administration and disclosure; case in which, the person in charge must abide by the regulations on data protection in force in Colombia, especially the application of the guiding principles for the administration of data of legality, purpose, freedom, veracity or quality, transparency, access and restricted circulation , security and confidentiality enshrined in article 4 of Law 1581 of 2012.

Nexsys stores cookies in order to provide a more interactive experience on the site, based on user actions. user. The user can, at any time, delete stored cookies, configure the browser to request approval before storing cookies or directly prevent cookies from being stored.

AUTHORIZATION TO CONSULT RISK ENTITIES

I expressly authorize NEXSYS DE COLOMBIA S.A.S. to obtain references to the entity from any source of information that I represent, behavior and credit, payment habits, management of current accounts, savings, credit cards and in general, on the fulfillment of all our financial obligations. I irrevocably authorize the incorporation of the name of the Company that I represent and the NIT in the files of delinquent debtors of any entity dedicated to the administration of said information, exonerating both NEXSYS DE COLOMBIA S.A.S. as well as the entity that produces the corresponding file. NEXSYS DE COLOMBIA S.A.S. reserves the right to reject this application without the obligation to inform about the cause of its refusal.